Cozy Stitchery

Stash, Supplies & Project Cost Tracker

Know what you have before you buy, and what a finished piece really costs

Maker

Date

Storage location

Inventory updated

A stash is only useful if you know what is in it. Record fabric by yardage and yarn by weight and yardage, and shop from this sheet first. When a project is finished, cost it honestly, including your hours, because that is the number that matters when someone asks you to make them one.

Fabric stash inventory

Fabric or line	Color and print	Yardage or precut	Width	Fiber	Prewashed?	Earmarked for

Yarn stash inventory

Yarn	Weight	Fiber	Color and dye lot	Skeins	Yards per skein	Total yards

Notions and supplies to restock

Machine needles in the sizes you use most
Rotary blades, plus a closed container for used ones
Piecing thread in neutral colors
Bobbins, pre-wound or empty
Pins, clips and a magnetic pin bowl
Marking tools that wash or heat away as expected, tested on a scrap
Batting, and fusible or stabilizer on the roll
Embroidery floss in your most used colors
Stitch markers, tapestry needles and a tape measure

Project cost

Line	Example: 80 x 94 in quilt	Your project
Fabric for top and binding	11 yd x $13 = $143
Backing	2 1/2 yd of 108 in wide x $22 = $55
Batting	$40
Thread	$18
Materials subtotal	$256
Outsourced quilting	7,520 sq in x $0.025 = $188
Your hours	40
Your hourly rate	$20
Labor (hours x rate)	$800
Subtotal	$1,244
Overhead: machine wear, blades, electricity, fees (10%)	$124.40
Total cost to make	$1,368.40

The prices and rates in the example are placeholders to show the arithmetic. Use your own receipts, your quilter's actual rate and a labor rate you would accept for the hours.

Handmade pricing formula

Price = materials + (labor hours x hourly rate) + overhead. That is the break-even price for your time. Selling through a shop or a consignment gallery that takes a share needs that share added on top, and a wholesale price has to leave room for the retailer.

Most handmade pieces are underpriced because the hours are left out. Log hours on every project, even gifts, so the next price you quote is based on a real number.

Piece	Materials	Hours	Rate	Overhead	Price	Sold or gifted

Storage that keeps the stash visible

Fabric folded on boards and yarn in clear bins is fabric and yarn that gets used instead of bought again.

Arrow Dingo Kangaroo 9-Drawer Storage Cabinet: Nine locking drawers, one large, one medium and seven small, plus a rear quilt leaf work surface, so the stash inventory has a place it stays visible.
Amazon Basics Collapsible Fabric Storage Cubes, 13 Inch, 6-Pack: Six 13 in cubes with handles, the size that holds yardage folded on boards so you can read the fold ends like a bookshelf.
PAVILIA Large Knitting Yarn Storage Bag: A 16 x 12.5 x 10.5 in bag with a clear PVC top, so a yarn inventory line can be checked without unpacking it.
Threadart 120 Spool Wood Thread Rack: A 15 x 24 in rack for 120 spools, freestanding or wall mounted, which turns the thread column of the restock list into a glance.

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